EXECUTIVE ASSISTANT

at Keri

Part-Time Independent Contractor

Remote, Philippines

Working hours

9am onwards Pacific Standard Time

Benefits

• Paid time off

• Work from home

• Internet Reimbursement

  
  

Job Description

Keri Virtual Assistants is looking for a smart, organized, and resourceful Executive Assistant to support a dynamic Fractional CFO and business consultant. You’ll play a key role in keeping things running smoothly by managing calendars, streamlining systems, and making sure no detail slips through the cracks.

This isn’t your typical EA gig. You’ll be right in the middle of the action, helping shape how the business operates and grows. If you're a natural problem-solver who loves creating order and enjoys working behind the scenes to keep things moving, we’d love to meet you.

Key Responsibilities

• Calendar & Meeting Coordination – Manage the client’s calendar by scheduling meetings, coordinating follow-ups from networking events and leads, and ensuring all appointments are tracked and organized efficiently.

• Email Management – Maintain the client’s inbox by responding to routine messages, flagging important communications, and organizing emails to support smooth daily operations.

• CRM & Workflow Management – Assist in managing and optimizing CRM workflows, maintain clean contact segmentation, and ensure timely follow-ups via email, LinkedIn, or other communication channels.

• Lead Monitoring & Client Vetting – Track and document outreach touchpoints, support lead nurturing efforts, and handle intro calls using a vetted questionnaire to qualify potential clients.

• Task & Project Coordination – Keep projects organized in ClickUp (or the client’s preferred platform), monitor deliverables and deadlines, and proactively identify roadblocks and solutions to stay ahead of client needs.

• Light Content Support – Support the marketing team by drafting basic content such as follow-up emails, captions, or outreach messages using ChatGPT and existing templates.

• Documentation & Reporting – Help document processes, campaign updates, and engagement insights to keep the team aligned and continuously improve operations.

What we look for

• EXPERIENCE – At least 1–2 years as an Executive or Virtual Assistant with a strong foundation in admin work, client communication, and project coordination.

• ENGLISH PROFICIENCY – Must be fluent in written and spoken English, with the ability to craft clear, professional communication and conduct intro calls confidently.

• CRM KNOWLEDGE – Familiarity with CRM tools and workflows (e.g., segmentation, lead tracking, follow-up sequences). Bonus if you’ve worked with GoHighLevel, HubSpot, or similar platforms.

• INITIATIVE – A self-starter who doesn’t wait to be told what to do. You anticipate needs, flag blockers, and stay three steps ahead of the client.

• SYSTEMS & ORGANIZATION – You love a good process. You know how to keep ClickUp (or other PM tools) tidy, maintain documentation, and bring order to moving pieces.

• CONTENT SAVVY – Comfortable using tools like ChatGPT to draft emails, social captions, and outreach copy using provided templates or prompts.

• TECHNICAL SKILLS – Intermediate skills in spreadsheets and data organization. You know how to track performance and present progress visually.

• RELIABILITY & INTEGRITY – Can work with minimal supervision, meet deadlines, and stay accountable while supporting multiple client touchpoints.

• AVAILABILITY – Open to working U.S. hours or partial overlap. You’re flexible, responsive, and can adjust to shifting client priorities.

• KERI-CAN-DO ATTITUDE – You’re proactive, adaptable, and ready to jump in. We love go-getters who align with our mission to move fast and support clients with confidence.
  

Nice to have

• At least 1–2 years of experience as an Executive or Virtual Assistant

• Strong background in admin work, project coordination, and communications

• Basic understanding of email marketing or CRM platforms (no need to design, just know how it works)

• Excellent written and spoken English

• Intermediate Excel/Spreadsheet skills (Must know how to present data visually, intermediate knowledge of formulas)

• Strong organizational skills with a love for systems, documentation, and structure

• A confident, proactive attitude, we like go-getters here at Keri

• Comfortable working across time zones (client is U.S.-based)

Compensation

• $5 - $6 per hour

• Monthly internet stipend

• 3 week paid time off

We’re Excited to Get to Know You! 🎉

Hey there! Don’t be nervous—this is your chance to shine. If you feel confident, just be yourself and let us know who you are. Besides sending us your CV, we’d love to see you in action by recording a 1min - 3min video about yourself too.  That’s all it takes! 😊 

Best Practices for Your Video

• Use a quiet, well-lit space.

• Dress code: Relaxed yet professional—confidently representing yourself on video.

• Speak clearly and keep it natural.

• Ensure your camera is steady and at eye level.

Required Questions for Your Pre-Recorded Video:

1. Highlight Your Experience

   • Share your professional background, key achievements, and relevant skills.

2. Talk About Your Hobbies

   • Let us know what you enjoy doing outside of work and what keeps you motivated.

3. Why should we hire you?

   • Apart from needing a job (we get it!), tell us what awesome skills or qualities you’ll bring to the table if we pick you for this role.